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Internships: Department of Military Veterans 2016/17

The Internship Programme at the Department of Military Veterans (DMV) is inviting applications for a 12 month internship programme as a contribution towards skills development. This is aimed at giving unemployed graduates an opportunity to gain experience in various skills areas. Interns will be placed within the Department of Military Veterans Head Office in Hatfield (Pretoria). It is therefore required that candidates have their own transport and accommodation.
Labour Relations Interns X2 (Directorate: Human Resources Management)

Reference number: DMV 12/04/2016
Monthly stipend: R5 000.00

Requirements: Appropriate 3year degree/diploma in the discipline for which application is made between 18 and 35 years of age Communication skills (verbal and written). Discipline/Area Business Management. Note: Candidates who have already participated in an Internship Programme in any Government Department will not be considered.

Key performance areas/Duties: The candidate must be able to presents employee’s position in contract negotiations, grievance arbitrations, and unfair labour practice hearings, compiles information and statistics on the economic proposals of both labour and management. Participates in meetings between labour and management to discuss and attempt to resolve issues of mutual concern, serves as resource for management training programs in labour relations. Maintains records, prepares reports and composes correspondence relative to the work and performs related work as assigned by the supervisor/manager.

Administrative Assistant Interns: (Office of the Chief Financial Officer & of the Director: Finance)

Reference number: DMV 13/04/2016
Monthly stipend: R5 000.00

Requirements: A diploma or Degree in Office Management, Public administration or equivalent qualification, knowledge of clerical or senior clerical level or as an intern in a relevant office. Provide secretariat support services by typing documents, take minutes during meetings. Compile and distribute agendas and minutes. Circulate and collect attendance registers during meetings. Receive and reroute incoming calls. Record and relate massages. Operate and ensure that office equipment is in good working order. Coordinate and schedule meetings. Coordinate the provision of refreshments and water during meetings. Follow-up with the supervisor regarding scheduled meetings and appointments. Manage the cancellation and rescheduling of appointments. Provide records management and filing services Ensure the effective flow of information to and from the office. Receive and register incoming correspondence. File and safe keep documents in line with the file plan and other relevant regulations and practice. Register and distribute outgoing correspondence. Maintain the confidentiality of documents. Receive clients and visitors. Receive and seat visitors. Provide refreshments to clients and visitors where necessary. Respond to general enquiries of visitors. Manage the tidiness of the office. Provide administrative and logistical support services Order stationary for the office, serve as a chief user clerk and coordinate the procurement of Office supplies, computer consumables and stationary for the office. Check invoices for correctness and certify them for payment. Coordinate the payment of invoices. Make bookings for venues, accommodation and manage travel arrangements. Ensure the processing of S&T and overtime. Collate and compile reports and any other information as requested. Obtain the necessary signatures on documents. Scrutinise documents to determine actions. Manage the leave register and the submission of leave forms for the office. Monitor budget spending for the office in order to note under and over utilisation. Collect and coordinate all documents that relate to the budget and funding requirements. Shortlisted candidates will be required to complete practical assessment.

Financial Accounting Management Interns X5 (Chief Directorate: Financial Management)

Reference number: DMV 14/04/2016
Monthly stipend: R5 000.00

Requirements: A diploma or Degree in Financial Accounting, or equivalent qualification, knowledge of clerical or senior clerical level or as an intern in a relevant office. Provide clerical support in the administration of financial accounting management services by: Supporting the administration of financial transactions in line with financial regulations and prescripts, provide clerical support in the verification and authenticity of payment vouchers. Provide support in the verification of supplier statements against commitments and disbursements reports. Administer payment of suppliers within the set time frame. File and safe keep payment and other related documents. Provide support in the collection and analysis of financial data and reporting thereof. Assist in the reconciliation of invoices and statements. Provide support in the development and the maintenance of income and financial statements of the association and keep records thereof. Provide support in the Administration of personnel payments. Assist in verifying the completeness of procurement documents and ensure that relevant signatures are appended.

Administrative Assistant Interns X2 (Directorate: Office of the Director-General)

Reference number :DMV 15/04/2016
Monthly stipend: R5 000.00

Requirements: A diploma or Degree in Office Management, Public administration or equivalent qualification, 2 to 3 years’ experience at clerical or senior clerical level or as an intern in a relevant office. Provide secretariat support services by typing documents, take minutes during meetings. Compile and distribute agendas and minutes. Circulate and collect attendance registers during meetings. Receive and re-route incoming calls. Record and relate messages. Operate and ensure that office equipment is in good working order. Coordinate and schedule meetings. Coordinate the provision of refreshments and water during meetings. Follow-up with the supervisor regarding scheduled meetings and appointments. Manage the cancellation and rescheduling of appointments. Provide records management and filing servicesEnsure the effective flow of information to and from the office. Receive and register incoming correspondence. File and safe keep documents in line with the file plan and other relevant regulations and practice. Register and distribute outgoing correspondence. Maintain the confidentiality of documents. Receive clients and visitors. Receive and seat visitors. Provide refreshments to clients and visitors where necessary. Respond to general enquiries of visitors. Manage the tidiness of the office. Provide administrative and logistical support services. Order stationary for the office, serve as a chief user clerk and coordinate the procurement of Office supplies, computer consumables and stationary for the office. Check invoices for correctness and certify them for payment. Co-ordinate the payment of invoices. Make bookings for venues, accommodation and manage travel arrangements. Ensure the processing of S&T and overtime. Collate and compile reports and any other information as requested. Obtain the necessary signatures on documents. Scrutinise documents to determine actions. Manage the leave register and the submission of leave forms for the office. Monitor budget spending for the office in order to note under and over utilisation. Collect and coordinate all documents that relate to the budget and funding requirements.

Directions to candidates: The suitable candidates will be selected with the intention of promoting representivity and achieving affirmative action targets, as contemplated in the relevant components Employment Equity Plan. The Department reserves the right not to appoint any applicants to these positions and to conduct pre-employment security screening.

PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

NB: PREFERENCE WILL BE GIVEN TO MILITARY VETERANS

Applications must be submitted on form Z83, ob­tainable from any Public Service Department, and should be accompanied by comprehensive Cur­riculum Vitae (previous experience must be com­prehensively detailed) and certified copies of qual­ifications, service certificates, driver’s license and Identification Document. Applicants with foreign qualification must be submitting a SAQA evalu­ation report on the qualification. Non-SA citizens must attach a certified copy of proof of permanent residence in South Africa. In addition to complet­ing the Z83, applicants are required to disclose any pending criminal, disciplinary or any other adverse allegation or investigation against them. Appli­cants must also provide the full names, address and telephone numbers of at least 3 references. Failure to submit the requested documents may re­sults in your application not being considered (ap­plications lacking evidence of relevant experience will not be considered). If you apply for more than one post in the Department, please submit a sep­arate application form for each post. Applicants will be expected to be available for selection interviews at a time, date and place determined by the Department. If you have not been contacted for an interview within three (3) months of the closing date, please assume that your application was not successful. Kindly note that a security clearance and verification of qualification by SAQA will be conducted to successful shortlisted candidates. Kindly note that Matric qualification is a pre-requi­site to all advertised posts. Correspondence will be entered into with short-listed candidates only.

Unless otherwise stated, please forward applica­tions, quoting the relevant reference number, to The Director-General, Department of Military Veterans, Private Bag X943, Pretoria, 0001 or may be hand delivered at corner 328 Festival & Arcadia Streets, Hatfield, Pretoria, 0001. All enquiries should be directed to: Ms Charmaine Twala at (012) 765 9442 or Mr Caiphus Mailula (012) 765 9355, Closing date: 9 May 2016. Applications received after the closing date will not be considered.

 

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