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Jobs: Department of Defence April 2016

It is the Department’s intention to promote equity (race, gender and disability). Through the filling of this posts with a candidates whose transfer/promotion/ appointment will promote representivity in line with the numeric target as contained in our Employment Equity plan. Please be advised that the DOD is not under any obligation to fill a post after it has been advertised.
POST NO 1: Director: Stores Services and Related Payments, REF NO: CFO 16/4/1

Erratum (Kindly take note that the post of Director: Stores, Services and Related Payments with reference no. CFO 16/4/1 was advertised in the City Press and Sunday Times newspaper dated 13 March 2016. The post requirements outlined in that advertisement are hereby amended as follow: an undergraduate qualification (NQF 7) in Financial Management/Accounting with minimum of 5 years` experience at MMS or SMS levels).

SALARY: R864 177 all-inclusive salary package per annum (L13)
CENTRE: Financial Management Division, Chief Directorate Accounting, Directorate Stores Services and Related Payment, Pretoria.

REQUIREMENTS: Minimum Requirements: An undergraduate qualification (NQF 7) in Financial Management/Accounting with a minimum of five (5) years’ experience at Middle Management Service (MMS) or Senior Management (SMS) level. Knowledge: Knowledge of mainframe computer systems utilised in government, (specifically the Financial Management System (FMS) and PERSOL/PERSAL would serve as a very strong recommendation. Working knowledge of MS Word, Excel and Power Point applications, and other spread sheets softwares. Working knowledge and exposure to the financial processes in the government. Thorough knowledge and application of PFMA and Treasury Regulations as far as processing of payments and revenue is concerned. Abilities: The ability to understand, Interpret and apply policy and specifically the policy and regulations iro cash, revenue, creditors as well as accruals. Analytical and innovative thinking ability. Proven ability to compile/draft and present effective financial management reports. Capability: Demonstrate the capability to apply strategic management by interpreting higher level guidelines and compile an operational plan for the directorate. Display capabilities of negotiation, empowerment and evaluation of personnel under control. Be able to undertake some travelling depending on the need to inspect and do quality control in regional offices.

DUTIES: Manage a payment administration service iro all supplier invoices (e.g. corporate, supplier and medical services invoices) in accordance with Public finance Management Act (PFMA) Treasury Regulations (TR’s), related policy and prescripts for the DOD. Manage a cost effective, professional revenue service to the DOD. Manage a cost effective, professional cash accounting service to the DOD. Manage a professional payroll deducting system and subsequent payment to the different institutions. Quarterly confirmation of correct face value document administration. Assist in reporting, investigating and following up of all finance-related irregularities. Manage all resources made available to execute the duties resorting under this post, namely, personnel, finances, accommodation and equipment.

ENQUIRIES: Mr NS Makhani, Tel: 012 392-2348.

POST NO 2: Deputy Director: Divisional Planner

REF NO: CFO 16/4/2
SALARY: 11 (R569 538 per annum)
CENTRE: Financial Management Division, Office of the Chief Financial Officer, Divisional Planner, Pretoria.

REQUIREMENTS: Minimum Requirements: A three year Degree/National Diploma (An Honours- and/or Master’s degree will be an added advantage). A minimum of five (5) years’ experience in a managerial position (Experience in project management and research will be an added advantage). Knowledge: Good working knowledge of IFMS, PFMA and Treasury Regulations. Abilities: The ability to manage personnel, assets, expenditure and ensure compliance. The ability to interpret and apply instructions and prescripts to ensure compliance. The ability to effectively utilise resources. The ability to effectively perform budget management and the writing of reports. The ability to by means of written correspondences and verbal means. Capability: Demonstrate the capability to apply strategic management by interpreting higher level guidelines and compile an operational plan for his/her area of responsibility. Display capabilities of negotiation, facilitation, empowerment and evaluation of personnel under control. Possess computer skills that will ensure effective management of functions under his/her
supervision.

DUTIES: Compile and issue guidelines and instructions on the content, formats and management of the Strategic Business Plan (SBP), Annual Performance Plan (APP), Quarterly- and Monthly reports and the Annual Reports for FMD. Communicate and co-ordinate with all stakeholders wrt changes in any process that influence FMD’s process and planning guidelines. Ensure alignment of the APP with budget allocation and that the Division’s budget appropriately captured by Budget Managers. Compile FMD’s Risk Management report. Manage special projects pertaining to the strategic planning of the FMD. Participate in the environment review process of the FMD. Manage and report on strategic issues within the FMD (inputs and advice to CFO) Align FMD’s long-term planning with the DOD Medium-term Strategic Framework (MTSF) and Medium-term Expenditure Framework )MTEF). Participate in relevant reporting forums. Support to CFO in respect of planning, at the FMD Budget Holder Control Committee meetings, control measures, follow-up on instructions, feedback sessions and liaise with delegates and VIP visitors.

ENQUIRIES: Mr JM Verwey, Tel: 012 355-5568.

POST NO 3: Deputy Director: Specialised Finalised Services

REF NO: CFO 16/4/3
SALARY: 11 (R569 538 per annum)
CENTRE:
Financial Management Division, Chief Directorate Financial Services, Directorate Finance Support Services, Specialised Financial Services, Pretoria.

REQUIREMENTS: Minimum Requirements: A three year Degree/National Diploma in Financial Management/Project Management. A minimum of five (5) years’ experience as an Assistant Director with exposure to Finance Support, Contract Administration and Logistic. Knowledge: Good working knowledge of Study Contracts, FMS, PFMA and Treasury Regulations. Abilities: The ability to manage personnel, assets, expenditure and ensure compliance. The ability to interpret and apply instructions and prescripts into lower level Standard Operating Procedures to ensure compliance and effective utilisation of resources. The ability to effectively communicate by means of written correspondence and verbal means. Capability: Demonstrate the capability to apply strategic management by interpreting higher level guidelines and compile an operational plan for his/her area of responsibility. Display capabilities of negotiation, facilitation, empowerment and evaluation of personnel under control. Possess computer skills that will ensure effective management of functions under his/her supervision. Be able to perform extensive travelling within short notice for prolonged periods of time.

DUTIES: Oversee all Administration and Logistic functions within his/her area of responsibility. Execution of Planning, Organising, Implementation, Controlling and Reporting, regarding all resources within his/her area of responsibility. Determine compliance with the regulatory framework within his/her area of responsibility. Manage and ensure finalisation of Audit Reports within his/her area of responsibility. Formulate and issue instructions base upon higher order directives and policies. Manage the personnel, assets and funds under supervision. Ensure that irregularities are detected and reported. Establish a sound communication platform with clients within his/her area of responsibility. Enhancement of service delivery within current prescripts. Maintain an accounting and payments capability within his/her area of responsibility. Prepare and present reports to higher level as and when requested either by means of written correspondence or presentations.

ENQUIRIES: Ms MP Molefe, Tel: 012 392-2558.

POST NO 4: Deputy Director: Supplier Payments Region 1, REF NO: CFO 16/4/4

SALARY: 11 (R569 538 per annum)
CENTRE: Financial Management Division, Chief Directorate Accounting, Directorate Supplier Payment, Pretoria.

REQUIREMENTS: Minimum Requirements: A three year Degree/National Diploma in Financial Management/Accounting. A minimum of five (5) years’ experience as an Assistant Director with exposure to Supplier and Cash payments and Revenue Accounting. Knowledge: Good working knowledge of processing of Payments, S+T Claims and Advances, Revenue Accounting and Operations at FASC level, the policy and procedures regarding Payments in the Public Service. Thorough application of PFMA and Treasury Regulations as far as processing of payments and revenue is concerned. Abilities: The ability to manage personnel, assets, expenditure and ensure compliance of the Finance Accounting Service Centres, within the regulatory framework, in his/her area of responsibility. The ability to interpret and apply instructions and prescripts into lower level Standard Operating Procedures to ensure compliance and effective utilisation of resources. The ability to effectively communicate by means of written correspondence and verbal means. Capability: Demonstrate the capability to apply strategic management by interpreting higher level guidelines and compile an operational plan for his/her area of responsibility. Display capabilities of negotiation, empowerment and evaluation of personnel under control. Possess computer skills that will ensure effective management of functions under his/her supervision. Be able to perform extensive travelling within short notice for prolonged periods of time.

DUTIES: Oversee all Accounting and Revenue functions within his/her area of responsibility. Execution of Planning, Organising, Implementation, Controlling and Reporting, regarding all resources within his/her area of responsibility. Determine compliance with the regulatory framework within his/her area of responsibility. Manage and ensure finalisation of Audit Reports within his/her area of responsibility. Formulate and issue instructions base upon higher order directives and policies. Manage the personnel, assets and funds under supervision. Ensure that irregularities are detected and reported. Establish a sound communication platform with clients within his/her area of responsibility. Enhancement of service delivery within current prescripts. Maintain an accounting and payments capability within his/her area of responsibility. Prepare and present reports to higher level as and when requested either by means of written correspondence or presentations.

ENQUIRIES: Mr S Giqwa, Tel: 012 392-2823.

POST NO 5: Deputy Director: Budget Control (FMO SANDF), REF NO: CFO 16/4/5

SALARY: 11 (R569 538 per annum)
CENTRE: Financial Management Division, Chief of Finance, Financial Management Office, SANDF: Pretoria, Erasmuskloof.

REQUIREMENTS: Minimum requirement: Bachelor`s Degree/ three year National Diploma in Financial Accounting/ Cost & Management Accounting/ Public Finance/ Economics qualification. 5 years relevant experience in budget management and control environment of which three years must be at junior management/Assistant Director level. Extensive knowledge and application of Public Finance Management Act (PFMA), National Treasury Regulations (NTRs) and related regulations. Public Sector Budget Control processes and procedures. Strategic planning process, Management Accounting & Budget Management, Statistical Analysis, Information management, Resource Control. Knowledge and working experience on transversal budget management systems. Ability to present budget control reports to top management for better decision making. Managing and leading a team, Planning, Organizing, Understanding how DOD/SANDF works. Required skills: Computer literacy (MS Word, EXCEL, PowerPoint), Strong written and verbal communication skills. Budget control skills, project management, Forecasting skills, Policy management skills, Problem solving and decision making skills, Ability to work under pressure and meet deadlines, attention to details, assertiveness, accuracy, numerical, analytical skills. Strong Conceptual thinking. Honest and ethical with bedrock integrity.

DUTIES: Holding budget control committee meetings in SANDF. Convening the budget control workgroup in the SANDF. Analysing policy proposal guidelines for the SANDF. Compiling policy proposals for inclusion in SANDF MTEC submission. Drawing IC reports from system. Analysing reports. Submitting request to Services and Divisions in the SANDF. Scrutinising inputs from Services and Divisions within the SANDF. Compiling SANDF expenditure trends. Submitting expenditure trends to C SANDF. Analysing applicable policies. Instructing Services and Divisions to comply with policy. Monitoring status of transfer payments in the SANDF. Compiling and submitting the transfer payments status report for the SANDF. Submitting the annual Expenditure/Review Plan for the SANDF. Submitting the rollover claim input for the SANDF. Submitting the Monthly Early Warning report inputs. Preparing the Adjustments Budget for the SANDF. Preparing treasury committee memorandum inputs. Submitting the financial statements inputs for the SANDF. Reporting personnel expenditure in the SANDF on a monthly basis. Analysing the instructions issued to the C SANDF by Sec Def. Compiling instructions for C SANDF. Arranging the budget evaluation process within the SANDF. Consolidating and aligning inputs with the instructions. Holding budget evaluation meetings. Preparations for the Finance Military Command Council. Compiling reports for the DPBEC. Keeping track of approval process. Attending to queries of financial nature.

ENQUIRIES: Ms OM Gopane, tel: 012 355-5808.

POST NO 6: Deputy Director: Budget Preparation (FMO SANDF)

REF NO: CFO 15/7/1

Erratum (Kindly take note that the post of Deputy Director: Budget Preparation (FMO SANDF) with reference no. CFO 15/7/1 was advertised in the City Press and Sunday Times newspaper dated 13 March 2016. The centre for the post of Deputy Director: Budget Preparation (FMO SANDF), ref. no. 15/7/1 is hereby amended as follow: Financial Management Division, Chief of Finance, Financial Management Office, SANDF: Pretoria, Erasmuskloof. (This post was advertised in PSVC 30/15 with ref: CFO 15/7/1.Applicants who previously applied may not re-apply as their previous applications will be considered).

SALARY: 11 (R569 538 per annum)
CENTRE: Financial Management Division, Chief of Finance, Financial Management Office, SANDF: Pretoria, Erasmuskloof.

REQUIREMENTS: Minimum requirement: Bachelor`s Degree/ three year National Diploma in Financial Accounting/ Cost & Management Accounting Public Finance/ Economics qualification. 5 years relevant experience in budget preparation environment of which three years must be on junior management/ Assistant Director level. Extensive knowledge and application of Public Finance Management Act (PFMA), Treasury Regulations (TRs) and related regulations. Public Sector Budget Preparation processes and procedures as well as strategic planning process. Ability to present reports to top management for better decision making. Good Financial Management, Forecasting and Information management skills. Human Resource management and other related resources. Strong Conceptual thinking and leadership skills. Problem solving and decision making skills, Ability to work under pressure and meet deadlines, attention to details, assertiveness, accuracy, numerical, analytical skills. Knowledge of MS Office computer packages. Honest and ethical with bedrock integrity. Strong verbal and written communication skills,

DUTIES: Hold budget preparation forums in the SANDF. Prepare comprehensive budget preparation and revenue management prescripts within SANDF. Collect, consolidate and evaluate MTEF budget submissions from services and divisions within SANDF. Compile South African National Defence Force (SANDF) budget. Analyze CFO indicative/ preliminary SANDF budget allocation. Preparing of SANDF MTEC submission. Submitting of SANDF policy proposal for additional funding. Executing of in-year evaluations within the SANDF. Submitting of proposed changes to the SANDF budget. Issue the approved indicative/ preliminary budget allocations. Maintain a budget data base. Evaluate SANDF Estimates of Expenditure utilizing various information management systems, applicable prescripts and guidelines. Perform spot checks to perform accuracy of the information. Finalize Estimates of Expenditure, compile and submit SANDF MTEC submission.

ENQUIRIES: Ms OM Gopane, tel: 012 355-5808.

APPLICATIONS: Applications must be submitted through the post to: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001. In case where applicants are stationed in the Pretoria area, applications may be hand-delivered to: Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box number 5 at Reception.
Enquiries: Ms RC Makungo Telephone: 012 392-2542 
Note: Please use reference number not post number.
 

CLOSING DATE: 15 April 2016

NOTE: Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and all documents attached must be certified a true copy and must be dated. Certification must not be older than three months at the closing date of the advert. (i.e Educational qualifications, ID Copy and Drivers license). Failure to comply with the above instructions will result in applications being disqualified. Should an application be received where an applicant applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will Photostat copies or faxed copies of application documents be accepted.

The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83.

Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only.

For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules.

The Department reserves the right not to make appointment(s) to the advertised post(s). Persons unemployed by the DOD/Public Service are encouraged to apply for the advertised vacancies.